June 10, 2025

Attendance, Voting Members:

Erick Aragon, Sam Bliss, Alicia De Toro, Nazy Galoyan, Lydia Hearn, Michelle Hernandez, Adrienne Hypolite, Simon Kang’a, Garrett King, Kyle Krawez, Rob Mieso, Alicia Mullens, Mallory Newell, Tim Shively, Martin Varela, Erik Woodbury, Christina Wright

Absent: Jayme Brown, Sushini Chand, Alan Ma, Eric Mendoza 

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Approval of Perkins 2025–2026 budget proposal

Katrina Tran, Interim CTE Grants Administrator:

The proposed 2025-26 budget was $745,545. This was a $50,000 increase over the 24-25 allocation of $619,500. 

The allocation pattern was similar to the 24-25 allocation. Most of the allocations were put in the capital outlay account code, 6000. These allocations were for high demand, big ticket industry equipments used in programs such as DMT, Autotech, Film and TV.

The purpose of the Perkins allocations was to support the CTE programs to help economically disadvantaged students in categories like ESL, EOPS, DSPS, Health Care, Administration of Justice to improve equity in the workforce.

The proposed budget has been approved by the CTE committee.

The allocation was based on past spending as well as the CLNA, Comprehensive Local Needs Assessment. CLNA is a two-year plan that they are using to meet the Perkins core indicator to help support students to obtain their post-secondary credentials.

No objection. Budget approved. It will go to the College Council meeting this Thursday.

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Instructional Equipment Review

Lydia Hearn introduced and welcomed the new Vice President of Instruction Ram Subramaniam. He will be sitting in RAPP for the rest of this quarter as Lydia finished the year as tri-chair. He will take over as the administrative tri-chair next year.

Lydia gave an update and review of the Instructional Equipment Fund. 

Hieu Nguyen came to RAPP and gave a report on the available Lottery & Instructional Equipment Funds on 4/15/2025. At the time the available fund was close to the amount of the reserve, $500,000 for reserve and $100,000 VP contingency fund.

The last allocation for instructional equipment De Anza received from the state was in fiscal year 2022. They are unsure about the next allocation. Therefore, they need to balance the shortage with other funds. 

Lydia appreciated the CTE allocations of the Perkins and Strong Workforce funds that will alleviate some of the needs on the instructional equipment side. She will also look into what instructional equipment items may be funded by the Lottery Fund.

Currently, there were $1.6 million instructional equipment allocations from the past years that were unspent. She worked with the deans to sweep back some of these funds. That brought the available instructional equipment funds to $1.1 million.

Lydia will be going back to work with the division deans on how to meet their instructional equipment needs for the next year. Senior staff will work on a stability plan for instructional equipment in the future. They will reach out and involve the district to be part of the solution. Also, President Torres has been lobbying at the state level for block grants that combine the lottery material money with instructional equipment to support instructional uses.  

There were robust discussions on how to determine the mission critical needs and how best to shift the needs to what are eligible under lottery and SWF (Strong Workforce). Also, they recognized the need to keep the reserve and contingency funds for emergencies.

At the end of the discussion they arrived at a target of $500,000 with $500,000 for reserve and $100,000 for contingency. The general consensus was to spend up to half of the available funds this year with the rest for reserve. They will need a longer term solution for the future.

Lydia will come back with a revised budget next week, the last meeting for the year. If this does not get approved this year, it will come back in the Fall. 

Any program that requires funds in the summer, may apply to the VPI contingency fund.

They will present this situation to the College Council. They would appreciate any feedback and leads.

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Annual Governance Assessment survey

Mallory Newell asked everyone to look at the Annual Governance Assessment survey between now and next week. People may put their answers and feedback directly into the document. The questions are reflections on how RAPP went this year, what needs to be improved, and setting some goals for next year. She will gather and compile the input for discussion next week.

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Small group reconciliations

Small groups met with other small groups with different rankings to come to an agreement on their position rankings.

The small groups returned to the main room when the reconciliations were completed. They went through and confirmed the final rankings.

This was the first round for personnel requests. This round is the only time that classified and administrative positions can be submitted. Round 2 in the fall will be for positions that became vacant between late spring and summer. The fall requests and the spring requests will be combined and re-ranked. RAPP will make their decision and recommendation to the College Council.

There was a discussion about how to rank more than one position in the same area. Should one be ranked high, while the other lower. Someone suggested that each position should be ranked individually on its own merit without considering or comparing it to the other position.

There was a request for guidelines, criteria, and a consistent process for ranking multiple positions in the same area.

People noted the importance of looking at the 300-word summaries when making decisions.

Mallory reminded members to complete their 300-word summaries by next week. Also, to share and bring back feedback from their constituencies.

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Mallory also reminded everyone to add their input to the Annual Governance Assessment survey.

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The meeting will return to its hybrid format next week. Erik Woodbury encouraged everyone to gather in person for this last meeting.