Frequently Asked Questions (FAQ)

Club Approval Process & Staying Active

How do I join a club?
What are the requirements of being a member?
How do I become an officer?

According to the ICC Code, elections are supposed to be done by the eighth week of the Spring Quarter. Each club has their own constitution and hold elections according to the time period stated in that if they have elections more than once in the academic year. Just run for the election... 'n' get prepared for a radical ride!
How do I find the meeting time and location of a club?

All club meeting times and locations are printed and posted outside the Office of College Life across from the Health Services Office in the lower level of the Hinson Campus Center. You can also visit the Office of College Life and inquire at the front desk. And finally, you can find meeting dates and times on the Club List.
Can I be a member of more than one club?

Yes, you can be a member of as many clubs as you can handle! However, you cannot hold the same officer position in two clubs, e.g. you can be the president of one and the treasurer of another but not president of both or treasurer of both.
Can I attend the ICC Meeting?
Can I participate in ICC-sponsored events if I'm not a club member?
How can I contact the ICC Officers?

Financial Processes

Budget Requests

When are they due?

Club budget requests are due no later than two (2) weeks prior to the club's sponsored event at the ICC Agenda Meeting to be considered for the next ICC Representative Meeting.

What are the requirements?

club must not be on probation
request form must be signed by two (2) designated club officers and the club's advisor
ICC may fund on-campus club events that are held on De Anza College campus
club events must be open to all De Anza students
club events publicized as "funded partially by ICC"

What items are not funded?

Items that only benefit club members
club t-shirts
awards
refreshments for club events
capital equipment
off campus events
alcohol
illegal materials
past items already paid by the club
supplies to support a club fundraiser
purchases for give away items
prepaid printing cards may not be used for printing charges

What are the allocation limitations?

Allocation for a guest speaker or an entertainment performer may not exceed $300;

Allocation for a panel of 4+ speakers or a group of 4+ performers may not exceed $800

Allocations for a club banner may not exceed $150; limited to one (1) request per year

Club must submit banner design in Agenda Meeting Allocations for a club event will not exceed $800

Domain name and hosting service may not exceed $150 per fiscal year

Allocation for supplies for Club Day and club sponsored event (usable goods, decorations, paper, supplies, tape) will be limited to $250 per fiscal year.

Printing may not exceed $250 per fiscal year

Total allocations for club events will be limited to $1000 per fiscal year

Fundraising

How can clubs collect money for a fundraiser?

On Campus during school hours:

Cash collections must be from on campus activities like selling goods, club merchandise, hand crafted items or tickets.

Clubs must complete a Fundraiser/Money Collection Form to ensure the items are approved.

Clubs can use their budget to reimburse purchased goods or supplies.

Off Campus:

Fundraisers from outside organizations/restaurants donate or pay fund-raised proceeds directly to Student Accounts.

What needs to be done before the event?

Meet with Student Accounts to review forms and procedures:

1) Complete a Fundraiser / Money Collection Form BEFORE the fundraiser event

2) If cash collection is involved, the club checks out a cash box from Student Accounts and signs the Cash Handling Procedures

3) All funds collected for on campus events must be deposited directly to Student Accounts

4) Fundraisers arranged with outside entities such as restaurants must deposit proceeds directly to the college or district naming your club as the recipient

Can clubs sell food to fundraise?

No, the District does not allow clubs to sell any food or beverage.

De Anza Dining Services is the only entity that is allowed to sell food or beverages on campus.

Any food involved in a fundraiser must be handled by an approved restaurant. Participants can purchase food directly from a restaurant like Panda Express or Krispy Kreme using the club-associated fundraiser link or flyer.

Donations

How can clubs receive donations?

Donations of up to $250 may be made directly to the Student Accounts window to be added to the club's account.

Donations of amounts larger than $250 must go through the FHDA Foundation to ensure a tax receipt is sent to the donor.

In-kind donations must also be processed by the Foundation.

Coordinate with the ICC Advisor and Student Accounts

Flea Market

How to sell?

Two weeks advance approval needed from your ICC Advisor and the Flea Market Coordinator.

Flea Market Coordinator can assist clubs to:

Register with Marketspread at least two weeks in advance of market date.
Request up to 2 tables and 1 chairs or provide your own

Student Accounts forms must be submitted at least two weeks in advance:

Refer to Fundraising: What needs to be done before the event?

How many times can a club sell at the flea market?

Clubs can sell two (2) times per academic year between July - June.

What can you sell?

Only used items can be sold, items that would be sold at a home garage sale.

No handcrafted items, no club merchandise or new items purchased for the intention to sell.